Open to engage · Q3 2026

Fixed scope.
Fixed team.
No retainers.

We take one engagement at a time. Every engagement is scoped upfront, priced as a single number, and delivered with the client’s team in the room. When we leave, you own it.

01SCOPE
Bounded. Agreed before kickoff.
02PRICE
Fixed. No change orders under scope.
03TEAM
Small, deliberate. Same hands, start to finish.
04HANDOFF
Runbooks, decision log, training. Non-negotiable.
BEST FITBuilt for small and mid-size operators who:
  • Run real work through spreadsheets, email, or disconnected tools
  • Are evaluating where AI fits without rebuilding everything
  • Need offline-capable, secure, structured workflows
  • Want a system you own and can change after we leave
01 · SHAPES

Four engagement shapes.

Every project is scoped individually. Most projects begin with a short audit or planning phase before any larger build. Platform work is usually fixed-scope and milestone-based. SPN can build on client-owned infrastructure or recommend a modern stack based on the project. Ownership, hosting, licensing, and handoff terms are defined before build work begins.

01

System audit

A focused review of your current tools, workflows, records, integrations, documents, and failure points. You get a practical system map and recommended build path.

Audits typically run 2–3 weeks.

02

Workflow redesign

A scoped project to turn a messy process into a clearer operating model. This may include record definitions, workflow states, permissions, handoffs, approvals, and source-of-truth decisions.

Workflow redesigns typically run 3–6 weeks.

03

Platform build

A custom software build for a specific internal platform, admin surface, field workflow, or business system. This may include database design, web app development, field tools, API integrations, document workflows, deployment, and operator handoff.

Platform builds typically run 8–16 weeks depending on scope.

04

AI-readiness pass

AI works when records, states, permissions, and workflows are already structured. A structured review of where AI can safely add value after the underlying process is made legible — focused on practical assistance: summaries, drafts, diagnostics, work orders, review support, and internal analysis.

AI-readiness passes typically run 2–4 weeks.

02 · PROCESS

How an engagement runs.

Most engagements move through the same five phases. Audits compress this into 2–3 weeks; platform builds stretch it across 8–16 weeks. The phases stay in order; the time inside each phase scales with scope.

  1. 01
    Intake
    One call. We either take it, refer it, or decline. Typically decided within a week.
  2. 02
    Audit
    Map the current state — tools, workflows, records, integrations, failure points. Output: a system map and recommended path.
  3. 03
    Design
    Define the operating model — entities, states, permissions, ownership rules, system boundaries.
  4. 04
    Build
    Custom software built around the workflow. Database, admin UI, field tools, integrations, document workflows.
  5. 05
    Handoff
    Documentation, runbooks, training. Your team owns it when we leave.
03 · NOT A GOOD FIT

SPN is probably not a good fit if:

  • You only need a simple brochure website
  • You want a generic chatbot
  • You want cheap automation without fixing the workflow
  • You need a full-time outsourced development team
  • You are not ready to define how the business should operate
04 · FAQ

The six we get asked most.

Fixed pricing forces us to scope honestly up front. If scope grows mid-engagement, we re-scope — a new agreement, not a change order. We’d rather have an awkward scoping conversation than an unbounded invoice conversation.
05 · ENGAGE

Start a conversation

Send a short note to engage@spnsystems.io.

Send email →
INCLUDE
  • What your business does
  • What workflow or system is causing friction
  • What tools you currently use
  • What outcome you want
  • Whether this is exploratory or time-sensitive